The NYC building compliance calendar

New York City regulates residential buildings on an annual rhythm, and most of the violations that were purely avoidable trace back to a missed date rather than a failed repair. This is the recurring calendar for a residential owner, in the order the year serves it up. Cycle-based requirements (facades, gas piping) have building-specific deadlines; everything else repeats every year.

January: the annual notice to every tenant

Between January 1 and January 15, owners must deliver the combined window guard and lead paint annual notice to every unit, in English and Spanish. Delivery with the January rent bill also works if the bill goes out between December 15 and January 16. Tenants have until February 15 to respond; if a unit does not respond, the owner must inspect to determine whether a child ten or younger lives there and whether window guards are needed, and if access fails by March 1, report that to the Health Department in writing.

May 1: energy benchmarking

Buildings over 25,000 square feet must submit the previous calendar year's energy and water consumption data under Local Law 84, through the EPA's Portfolio Manager. Late benchmarking draws quarterly fines that continue until the filing is made.

June 1: RPIE

Owners of income-producing property file the annual Real Property Income and Expense statement with the Department of Finance. Finance publishes the exemption categories; most rental buildings of any size must file, and non-filing carries penalties and can affect how the property is assessed.

September 1: property registration

Annual HPD registration is due for every multiple dwelling, and for one- and two-family homes where neither the owner nor immediate family lives in the building. This one gates the others: an owner without current registration cannot certify violation corrections and cannot file the bedbug report, and cannot sue to collect rent. It is the cheapest filing on this list and the most expensive to skip.

October 1: heat season opens

From October 1 through May 31, the heat law's temperature minimums apply: 68 degrees by day when it is below 55 outside, 62 degrees overnight regardless. The boiler should be serviced before the date, not after the first cold complaint; heat and hot water failures are Class C violations with immediate restoration required.

December 1 to 31: the bedbug annual report

Every registered multiple dwelling files its bedbug report with HPD during December, covering the year from November 1 through October 31, including buildings with nothing to report. Filing requires a current property registration, which is one more reason September matters.

Cycle deadlines: facades and gas piping

Two major requirements run on multi-year cycles with deadlines set by the building's characteristics. Facade inspections (FISP, for buildings taller than six stories) run on five-year cycles staggered into sub-cycle filing windows; missing the window accrues penalties until the report is filed. Gas piping inspections under Local Law 152 run on a four-year cycle by community district, due December 31 of the district's year; in 2026 that is community districts 4, 6, 8, 9, and 16 in each borough. Annual boiler inspections must also be performed and filed with DOB on their own schedule.

The pattern

Every deadline on this list produces a violation or penalty record when missed, and those records are public within days. A building's page here shows the paperwork violations alongside the physical ones, and a stack of missed-filing violations is its own signal about how a building is run. This guide is general information, not legal or compliance advice; the agencies' own pages carry the authoritative details and current forms.